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Experienced Professional

Executive Assistant - 6 Month FTC

Location: Watford

Service Line: Business Support and Create

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Experienced Professional

Administrator (ASK) - 6 Month FTC

Location: Watford

Service Line: Business Support and Create

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Experienced Professional

Facilities Assistant and (ASK) 6 Month FTC

Location: Milton Keynes

Service Line: Business Support and Create

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Experienced Professional

Executive Assistant - 12month FTC

Location: Watford

Service Line: Business Support and Create

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Experienced Professional

Executive Assistant - 6 Month FTC

Location: Watford

Service Line: Business Support and Create

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Experienced Professional

Legal Executive Assistant - 12month FTC

Location: London

Service Line: Business Support and Create

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Executive Assistant - 6 Month FTC

Location: Watford

Capability: KPMG Business Services

Service line: Business Support and Create

Experience level: Junior Professional

Employment type: Full Time


***ALL REGIONS CONSIDERED***

This role is supporting Partners and Directors at KPMG. Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction.
A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive and forward thinking approach. Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages.
This is a highly regarded relationship role, demanding a well connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations.
The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community.

Roles and Responsibilities
— Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
— Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
— Draft replies to incoming internal and external correspondence
— Delegate transactional activity
— Event management, coordinate and organise events, conferences and large meetings
— Book travel, accommodation and compile detailed itineraries
— Host and entertain key client secretaries to leverage business opportunities
— Arrange and attend meetings, take minutes/notes and follow up actions
— Make visa applications
— Make bookings as appropriate
— Microsoft Office suite support to stakeholders
— Utilise CRM as a key business tool, including managing, updating, reporting and for research
— Ensure all filing systems and archive records are accurate and up to date
— Provide absence cover to team members
— Other adhoc duties as required

Qualifications and Skills
5 GCSE's / O Levels or equivalent at grades A - C including Mathematics and English
— Proactive and forward thinking
— Maintain client service mindset
— Effective communication skills
— Assertive
— Highly organised
— Ability to delegate transactional activity
— Technically fluent and embracer of all new and evolving technologies


Experience and Background
— Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
— Ability to accurately audio and copy type
— Ability to minute / note take effectively
— A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous

Administrator (ASK) - 6 Month FTC

Location: Watford

Capability: KPMG Business Services

Service line: Business Support and Create

Experience level: Junior Professional

Employment type: Full Time


Location : Watford or Birmingham

Service Line Information:

In the Business Support Group (BSG), you’ll be joining a team that provides vital secretarial, administrative and creative services to support our client-facing teams. Part of our service includes the Administrative Services KPMG (ASK) team who provides responsive administration support to eligible employees on a number of transactional tasks and activities. This enables our clients to focus more on their core business objectives and spend less time on administrative tasks – an effective strategy that contributes to KPMG’s goal of driving growth through operational excellence and efficiency.

As a key member of the ASK team, you’ll enjoy a full range of responsibilities that will enhance your personal skills and enable you to add to your experience in new business areas. This gives you the opportunity to network with a variety of internal teams and external organisations, extending your skills, knowledge and expertise.

With a wide range of training and development opportunities, you’ll have all the support you need to achieve your full potential and develop a career that meets both your personal and professional goals.

The Role:
- Team Members are to manage their workload efficiently and effectively using the ASK workflow tool in accordance with the ASK Service Catalogue
- Communicate effectively with clients to ensure expectation and service delivery perimeters
- Make bookings on behalf of clients such as courier, hot desks, car parking, etc.
- Organise business travel and accommodation
- Support clients with travel visa applications
- Prepare KPMG branded Word, PowerPoint and Excel documents, including letters, meeting notes, reports, presentations and talk books
- Provide an accurate and prompt audio and copy typing service
- Book meeting rooms, client catering, and equipment
- Create and submit commitment authorisations finance forms on behalf of clients
- Enter and maintain client information on internal databases eg. CRM
- Organise the printing and binding of large printing requests documents via Document Production Centre
- Assist with event management tasks such as researching venues and working with KPMG’s events/venue finding team
- Assist with rolling forward accounts and account amendments
- Request Paperchase retrieval files from archives
- Provide Filesite support, including uploading documents and providing access to folders
- Complete ad hoc research and collate information on request
- Order business cards
- Develop an understanding of KPMG’s processes and procedures
The Person:
- Good knowledge of administration support service
- Organised and able to prioritise tasks in accordance with deadlines
- Excellent communicator with the personal skills to build strong and lasting internal and client relationships
- Flexible and able to easily adapt to change
- Confident negotiation skills, with the ability to set clear and realistic customer expectations
- A good understand of what good looks like and experience of customer service
- Experience of working in a team environment
- Knowledge of and intermediate skills in Microsoft Word, PowerPoint, Excel and Outlook
- Preferred qualifications of 5 GCSEs/’O’ Levels or equivalent at grades A*-C including English and Maths

Facilities Assistant and (ASK) 6 Month FTC

Location: Milton Keynes

Capability: KPMG Business Services

Service line: Business Support and Create

Experience level: Junior Professional

Employment type: Full Time


Job Title: ASK and Facilities Assistant
Service Lines: Business Support & Facilities


This role sits across two functions with time being split between Facilities and Business Support.
Facilities:
• Receive and greet visitors
• Provide first class service to both internal and external clients
• Act as a point of contact for the local Workplace team
• Support business events
• Liaise with and inform facilities service desk and workplace management team of any issues within the premises
• Liaise with appointed contractors
• Understand and implement requirements of the Facilities Health and Safety policy and the procedures relating to the job and undertake courses to support this.
• Ad hoc projects as directed by the Workplace Assistant or Workplace Co-ordinator.
• Ensure that any defects, unsafe acts, unsafe conditions and incidents are reported immediately and according to the procedures laid down in the health and safety policy.
• Undertake any other duties, including the evacuation marshal first aider role which may reasonably be deemed to come within the scope of the role
Business Support/ ASK
Team Members are to manage their workload efficiently and effectively using the ASK workflow tool in accordance with the ASK Service Catalogue, the ASK team provides all aspect of administrative support to KPMG internal clients
• Communicate effectively with clients to ensure expectation and service delivery perimeters
• Make bookings on behalf of clients such as courier, hot desks, car parking, etc.
Organise business travel and accommodation
• Support clients with travel visa applications
• Prepare KPMG branded Word, PowerPoint and Excel documents, including letters, meeting notes, reports, presentations and talk books
• Provide an accurate and prompt audio and copy typing service
• Arrange internal and external meetings, book meeting rooms, client catering and equipment
• Organise the printing and binding of large printing requests documents via Document Production Centre
• Assist with event management tasks such as researching venues and working with KPMG’s events/venue finding team
• Develop an understanding of KPMG’s processes and procedures
• Undertake any other duties, which may reasonably be deemed to come within the scope of the role

Executive Assistant - 12month FTC

Location: Watford

Capability: KPMG Business Services

Service line: Business Support and Create

Experience level: Junior Professional

Employment type: Full Time


Executive Assistant

Summary of Role Purpose:

This role is supporting Partners and Directors at KPMG. Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction.
A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive and forward thinking approach. Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages.
This is a highly regarded relationship role, demanding a well connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations.
The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community.

Description of the role:
— Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
— Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
— Draft replies to incoming internal and external correspondence
— Delegate transactional activity
— Event management, coordinate and organise events, conferences and large meetings
— Book travel, accommodation and compile detailed itineraries
— Host and entertain key client secretaries to leverage business opportunities
— Arrange and attend meetings, take minutes/notes and follow up actions
— Make visa applications
— Make bookings as appropriate
— Microsoft Office suite support to stakeholders
— Utilise CRM as a key business tool, including managing, updating, reporting and for research
— Ensure all filing systems and archive records are accurate and up to date
— Provide absence cover to team members
— Other adhoc duties as required

The Person
— 5 GCSE's / O Levels or equivalent at grades A - C including Mathematics and English
— An understanding of the business of KPMG, structure and organisation
— Event management
— Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
— Ability to accurately audio and copy type
— Ability to minute / note take effectively
— A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous

Skills:
— Proactive and forward thinking
— Maintain client service mindset
— Effective communication skills
— Assertive
— Highly organised
— Ability to delegate transactional activity
— Technically fluent and embracer of all new and evolving technologies

Executive Assistant - 6 Month FTC

Location: Watford

Capability: KPMG Business Services

Service line: Business Support and Create

Experience level: Junior Professional

Employment type: Full Time


Summary of Role Purpose:
This role is supporting Partners and Directors at KPMG. Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction.
A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive and forward thinking approach. Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages.
This is a highly regarded relationship role, demanding a well connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations.
The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community.

Description of the role:

— Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
— Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
— Draft replies to incoming internal and external correspondence
— Delegate transactional activity
— Event management, coordinate and organise events, conferences and large meetings
— Book travel, accommodation and compile detailed itineraries
— Host and entertain key client secretaries to leverage business opportunities
— Arrange and attend meetings, take minutes/notes and follow up actions
— Make visa applications
— Make bookings as appropriate
— Microsoft Office suite support to stakeholders
— Utilise CRM as a key business tool, including managing, updating, reporting and for research
— Ensure all filing systems and archive records are accurate and up to date
— Provide absence cover to team members
— Other adhoc duties as required


The Person

— 5 GCSE's / O Levels or equivalent at grades A - C including Mathematics and English
— An understanding of the business of KPMG, structure and organisation
— Event management
— Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
— Ability to accurately audio and copy type
— Ability to minute / note take effectively
— A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous


Skills:

— Proactive and forward thinking
— Maintain client service mindset
— Effective communication skills
— Assertive
— Highly organised
— Ability to delegate transactional activity
— Technically fluent and embracer of all new and evolving technologies





Legal Executive Assistant - 12month FTC

Location: London

Capability: KPMG Business Services

Service line: Business Support and Create

Experience level: Junior Professional

Employment type: Full Time


Summary of Role Purpose:
This role is supporting Partners and Directors at KPMG. Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction.
A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive and forward thinking approach. Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages.
This is a highly regarded relationship role, demanding a well connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations.
The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community.

Description of the role:
- Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
- Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
- Draft replies to incoming internal and external correspondence
- Delegate transactional activity
- Event management, coordinate and organise events, conferences and large meetings
- Book travel, accommodation and compile detailed itineraries
- Host and entertain key client secretaries to leverage business opportunities
- Arrange and attend meetings, take minutes/notes and follow up actions
- Make visa applications
- Make bookings as appropriate
- Microsoft Office suite support to stakeholders
- Utilise CRM as a key business tool, including managing, updating, reporting and for research
- Ensure all filing systems and archive records are accurate and up to date
- Provide absence cover to team members
- Other adhoc duties as required
The Person
- The successful candidate will need to be adaptable and will have significant experience working as a legal secretary in a Top 50 law firm, along the ability to prioritise workload and a flexible approach to working arrangements.
- ILEX Legal Secretary Certificate and Diploma preferred
- 5 GCSE's / O Levels or equivalent at grades A - C including Mathematics and English
- Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
- Ability to accurately audio and copy type
- Ability to minute / note take effectively
- Event management
- A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous
Skills:
- Proactive and forward thinking
- Maintain client service mindset
- Effective communication skills
- Assertive
- Highly organised
- Ability to delegate transactional activity
- Technically fluent and embracer of all new and evolving technologies

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