Legal Executive Assistant (12 month FTC)

Job description

Legal Executive Assistant (12 month FTC)

Base Location: Watford, Reading, Birmingham, Manchester or Leeds

The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters. 

Within Central Services we are part of a community of experts across a wide range of critical activities who help grow, run, and protect KPMG in the UK.

KPMG is one of the world's largest and most respected consultancy businesses, we've supported the UK through times of war and peace, prosperity and recession, political and regulatory upheaval. We've proudly stood beside the institutions and businesses which make the UK what it is.

Why Join KPMG as a Legal Executive Assistant

Legal Executive Assistants at KPMG understand the businesses, sectors and the environments they’re operating in. Supporting leaders in KPMG Law to help our clients with their biggest challenges, finding new opportunities with our unique insights, offering fresh thinking and cutting-edge technology.

The Legal Executive Assistant is a highly regarded support role that demands exceptional administrative, organisational and communication skills to professionally engage and maintain collaborative working relationships with colleagues and clients.

Demonstrating customer centred, strategic thinking and influencing skills, anticipating needs and acting with a high degree of autonomy.

The role demands advanced proficiency in office software and new technology, providing digital enablement support to stakeholders. 

What will you be doing?

• Efficient production of correspondence and legal documents, to a high standard and to meet deadlines. This will include making amendments to documentation often through heavily handwritten mark-ups.
• Provide proactive diary and inbox management, using knowledge and initiative to anticipate and resolve conflicts.
• Active participation in client and stakeholder engagement through organising client meetings, managing client events, engaging directly with clients, and building and maintaining strong client relationships. Manage meeting trackers.
• Coordinate booking of UK and International travel, accommodation, and visa applications.
• Compile accurate itineraries and ensure diaries are reflective of arrangements.
• Attend cascades and business updates to ensure continued client focus and strong understanding of strategic priorities.
• Delegate transactional activity through the ASK team.

• Coordinate and organise meetings and events, both in person and virtually.
• Support activity aligned to stakeholder strategic priorities.
• Work with KPMG teams to support events, ensuring processes and policies are adhered to.

• Identify and implement improvements in tasks and processes.
• Drive operational cost savings by planning travel effectively, maximising virtual meetings, and advocating internal venues and fine dining options.
• Coach and mentor colleagues and peers.
• Engage in professional support development, new ways of work, learning opportunities and obtain quality feedback to support progression.

What will you need to do it?

• Significant experience working as a Legal Secretary / Executive Assistant, ideally within in a Top 50 law firm.
• ILEX Legal Secretary Certificate and Diploma.
• Ability to prioritise work and requirements, with a flexible approach to working arrangements.
• Build and maintain collaborative working relationships with stakeholders, colleagues and clients.
• Be client-focused, understanding the expectations and requirements of stakeholders.
• Demonstrate excellent interpersonal skills, flexibility, and resilience.
• Exercise confidentiality and discretion in all aspects of the role.
• Previous customer focused experience required.
• Operate with confidence, prioritise and make decisions with limited interaction.
• Play an active role in driving continuous improvement.
• Leverage digital tools to support evolution.

To discuss this or wider Central Services roles with our recruitment team, all you need to do is apply, create a profile, upload your CV and begin to make your mark with KPMG.

Our Locations: 

We are open to talk to talent across the country but our core Central Service hubs for this role are:

• Watford
• Reading
• Birmingham
• Leeds

• Manchester

With 20 sites across the UK, we can potentially facilitate office work, working from home, flexible hours, and part-time options. If you have a need for flexibility, please register and discuss this with our team.

Find out more:

Within Central Services we have a range of divisions and specialisms.  Click the links to find out more below:

• Central Services (KBS) at KPMG: www.kpmgcareers.co.uk/experienced-professional/kpmg-business-services/
• Inclusivity and KPMG: www.kpmgcareers.co.uk/people-culture/being-inclusive/
• KPMG Workability and Disability confidence: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/need-support-let-us-know/

For any additional support in applying, please click the links to find out more:

• Applying to KPMG: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/
• Tips for interview: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/application-advice/
• KPMG values: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/our-values/
• KPMG Competencies: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/kpmg-competencies/
• KPMG Locations and FAQ: www.kpmgcareers.co.uk/faq/?category=Experienced+professionals